An old tool, but a good one for clarifying priorities
We’re getting close to that time of year when everyone seems to be talking about resolutions and goals for next year. I do this all year, because life doesn’t automatically change on December 31 and I have a whole new set of priorities. But many people stand by the New Year’s Resolution thing. Regardless, this is an exercise that everyone does at some point.
Here’s an old tool, but a good one, for clarifying priorities. Steven Covey, author of The 7 Habits of Highly Effective People, coined the term for the process from a speech given by Dwight D. Eisenhower. The Eisenhower Decision Matrix, or Urgent-Important Box, helps clarify priorities and determine the order tasks should be performed. I like this because it shows at a glance how we view problems. I’ve changed the matrix a little to suit the task of goal-setting.
First step – list the tasks that need doing. In order to prioritize our tasks we have to know what they are. Spend a couple of days on this – writing the tasks down as you think of them. I’ll be brushing my teeth at night and I’ll think of something that needs to get done. That’s why I always keep my trusty notebook with me. The next morning I’m usually able to decipher my cryptic notes. So spend a couple of days thinking before you start to set your priorities
Urgent or Important?
Top-left, or front and center, are the things that are most important – the things that have consequences if they’re not completed. For us, if the doctor tells us to lose 50 pounds or we’ll die, that’s most urgent and imporant. These usually come to mind right away. We schedule everything else around these urgent and important tasks.
Important but not urgent tasks are those you still want to complete. These are the tasks or goals that you believe will set you up for success or happiness. So schedule your intermediate steps for these. If mastering the side plank will make you feel incredibly strong, schedule those mini-goals right on your calendar. Modify for a week on elbow and knee with your foot on the floor. Then lift the foot. When you’re ready lift onto your elbow and stagger your feet for the side plank. Then stack your feet, then lift onto your hand – you get the idea. You’re building your arm and core strength, and you’ll be making strides if you follow your schedule. And, by the way, this is an empowering pose. You’ll feel unbeatable.
Those urgent but unimportant tasks – like dusting – can be avoided or delegated. If you want your house cleaned before the holidays, hire a service.
And the tasks that are not urgent and unimportant can be put on your list for when you have an extra five or ten minutes between other tasks. Or if they’re fun tasks, like reading a chapter in that library book, you can fit that in as your little reward for achieving a mini-goal.
It may seem like an overwhelming job to prioritize all the tasks you have to do. But clarifying your priorities is an important step. So, don’t panic and set yourself a reasonable time to get it done. The Eisenhower Matrix can be a valuable tool. And then starts the really fun job of achieving your biggest goals.









